Administrator | Dublin West
Malwina Kempa • April 27, 2026
Our client is looking to hire an experienced Administrator to join their busy and collaborative team.
The organisation delivers high-quality, client-focused support to individuals with complex and catastrophic care needs. Their work is centred around providing thoughtful, evidence-based services that make a meaningful impact on people’s lives.
This is a key hire within the team and would suit someone who is highly organised, personable and comfortable managing a varied workload in a fast-moving, purpose-led environment.
The Role
You will play a central role in the day-to-day operations of the business, acting as a first point of contact for clients while supporting senior leadership and case managers.
Key responsibilities include:
- Acting as the main point of contact for clients, handling calls, emails and enquiries with professionalism and care
- Coordinating diaries, scheduling appointments and managing busy calendars
- Supporting case managers with documentation, reporting and client communications
- Maintaining accurate and confidential client records
- Preparing reports, presentations and correspondence using Word, Excel and PowerPoint
- Assisting with events, workshops and wider engagement initiatives
- Overseeing general office administration and supplies
- Contributing to social media and digital communications where required
- Handling sensitive situations in a calm and efficient manner
About You
- Highly organised with the ability to manage multiple priorities
- Professional, approachable and empathetic in your communication
- Discreet and confident handling sensitive information
- Proactive, self-sufficient and solutions-focused
- Adaptable and positive in a fast-paced environment
You will have:
- Experience in an administrative or front-facing role
- Experience in a healthcare, case management or client-focused setting (advantageous)
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Exposure to social media or digital communications (beneficial)
For more information, please contact Malwina Kempa in strict confidence on +353 87427 8751 or send your CV to mkempa@keanemcdonald.com.












